Bank Reconciliation
Reconcile your bank statement with your books
| Date | Type | Note | Amount | Status |
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| Check # | Date | Payee / Name | Amount |
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| Date | Description | Reference | Amount | Status |
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| Date | Description | Reference | Amount | Status |
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Close out the month once your Deposits, Checks, and EFTs are all cleared/posted — cleared items move here and only outstanding items stay in the panels above.
| Month Closed | Deposits | Checks Cleared | EFT Credits | EFT Debits |
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Pick a date range and the modules you want — a printable summary generates below. Terminal Audit's own reports live inside that dashboard (Overview → Export Report); this pulls a lightweight totals summary from it.
A live snapshot of what the business has (assets) and owes (liabilities), pulled automatically from Bank, Fuel Invoices, and Payroll — as of right now.
Amount × Rate = Total (auto-calculated, but you can override the Total directly — e.g. GM Profit or flat entries).
| Category | Amount | Rate | Total |
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Includes bills, rent, credit card fees, payroll, and any other monthly expense line items.
| Category | Amount |
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Saves this month's P&L to the archive below and starts a fresh sheet with the same category names, ready for next month's numbers.
| Month | Revenue | Expenses | Net P/L |
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Enter each day's Deli sales — Rent (20%) and Sales Tax (6.25%) auto-fill below. Then set what you actually collected (e.g. rounded to a whole dollar) — the difference is tracked as rounding.
| Date | Deli Sales | Rent (20%) | Tax (6.25%) | Collected | Rounding |
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Copy the text straight from your PDF/notes (one day per line, e.g. June 1, 2026 $348.80 $69.00 $22.00 or June 7, 2026 CLOSE) and paste below — dates, sales, rent, tax, and closed days are all detected automatically.
| Month Closed | Days | Total Sales | Total Rent | Total Tax | Total Collected |
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Add each employee once — name, position, and hourly pay rate. You'll pick from this list when running payroll below.
| Name | Position | Pay Type | Pay Rate | Hire Date |
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Enter hours for each employee this pay period. Gross pay = Reg hours × rate + OT hours × rate × 1.5. Mark as Paid once processed.
| Employee | Position | Reg Hrs | OT Hrs | Bonus | Gross Pay | Deductions | Net Pay | Payment | Status |
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Log daily clock-in / clock-out times per employee — each employee's each day is saved as its own permanent record for future reference. Total hours calculate automatically and can be pulled into a payroll entry.
| Date | Employee | Clock In | Clock Out | Total Hrs |
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Total hours per employee for the two half-month periods (1st–15th, 16th–end of month) — handy for cash payroll every 15 days.
| Employee | 1st – 15th | 16th – End | Month Total |
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Close out the current pay period once everyone is paid — it archives here and clears the Payroll Dashboard for the next period.
| Period Closed | Employees Paid | Total Gross | Total Net |
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Pick a payroll entry to preview and print a paystub.
| Description | Hours | Amount |
|---|---|---|
| Regular Pay | 0.00 | $0.00 |
| Overtime Pay | 0.00 | $0.00 |
| Bonus | — | $0.00 |
| Deductions | — | $0.00 |
| Net Pay | $0.00 | |
Combined totals across the current period and all archived payroll history — a running year-to-date view.
Manage the Cardinal Xpress terminal tracker — locations, profit split, and other options for the Terminal Audit dashboard.
Enter the terminal's daily batch settlement slip (STN#, Batch, Host Credit/Debit) — then mark it Received/OK once verified.
| Date | STN # | Batch # | Host Credit | Host Debit | Net Total | Status |
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Only Pending batches stay above — Received/OK batches move to the archive below, organized by month.
| Month Closed | Batches | Net Total |
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Enter each daily jobber Credit Card Settlement invoice — the same figures as your Brad Hall / jobber statement (Credit Card Sales Gross − Credit Card Fee = Total).
| Notice | Date | Credit Memo # | Batch # | Location | Category | CC Sales (Gross) | CC Fee | Total |
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Track each fuel delivery invoice. Fill the invoice header once, then add each fuel item (Regular, Super, Diesel, Load Fee, etc.) one at a time — the Subtotal builds automatically.
| Date | Invoice # | Carrier | BOL # | Regular (gal) | Super (gal) | Diesel (gal) | Subtotal | Tax | Total | Status |
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| Item | Qty | Amount |
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Track the Brad Hall Credit Notice — every CC Settlement and Loyalty line item. Paste the whole notice below to add many lines at once, instead of typing each one.
| Date | Num | BOL/Batch | Category | Amount |
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One line per entry, same order as the notice: Date Num BOL/Batch Category Amount (e.g. 06/30/26 621509670 2847532 Loyalty -0.33)
| Date | Description | Amount |
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Moves all current entries into the archive below, organized by month, and clears this list to start the next month fresh.
| Month Closed | Entries | Total |
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